JOB TITLE: SENIOR FINANCE SPECIALIST
LOCATION: Ringwood Office, Damastown Close, D**Apply on the website**
REPORTS TO: Finance Manager
HOURS: **Apply on the website** hours per week (with flexibility to
work over 4 days)
PURPOSE: To embrace the vision, mission and values and provide support
to Coolmine Services.
JOB TYPE: Permanent Contract
SALARY: ?**Apply on the website**,**Apply on the website** per
annum.
CONTACT EMAIL: **Apply on the website**
APPLICATION REF. DU-SFS**Apply on the website**
Coolmine is a leading drug and alcohol treatment centre providing
community, day and residential services to men and women with
problematic substance use and their families in Ireland. Established
since **Apply on the website**. Coolmine Therapeutic Community
believes that everyone should have the opportunity to overcome
addiction and lead a fulfilled and productive life.
We now have a vacancy for Senior Finance Specialist. The successful
candidate will report to the Finance Manager and this will be a key
role to ensure the effective running of the head office Finance team.
ROLE RESPONSIBILITIES: (INCLUDE, BUT NOT LIMITED TO)
* Work as part of the team in the Head office, ensuring service users
are treated with respect at all times.
* Maintain professional and personal boundaries
* Ensure all Health and Safety regulations and standard operating
procedures relating to fire procedures, maintenance, critical
incidents, safety and well-being of all clients and staff are met.
* Work within the policies of Coolmine Therapeutic Community in
order to ensure that a consistent delivery of service, quality
standards and best practice are adhered to at all time.
* Undertake other duties as and when requested by the Finance
Manager.
FINANCE
* Employee Expense Claims:
* Management of the mailboxes relating to employee expense claims
* Check expense claims for numerical accuracy & ensure appropriate
approval received for each claim
* Input the expense claims on to the Accounts IQ system, prepare
payment run for review by Finance Manager.
* Accounts Payable:
* Management of the mailboxes relating to supplier invoices\queries.
* Manage the relationship with supplier and supplier queries.
* Accurately code each invoice and post to correct account on
Accounts IQ & ensure correct budget holder approvals are received for
each invoice (per the Financial Policies and Procedures)
* Prepare payment run for review by Finance Manager
* Accounts Receivable:
* Provide cover to the Finance Specialist (in periods of absence) for
the following processes; New Client Financial Assessment and Sign off,
Residential Contribution receipts, WAM (Walk About Money) expenditure
* Raise ad-hoc invoices in relation to Donations, Fundraising and
State Funding as required and chase overdue payments on same.
* Reconcile all State Funding and Other Grant Income as directed by
the Finance Manager.
* Credit Card Management:
* Support the management of the mailbox\process around credit card
requests\approval (multiple credit card accounts).
* Post credit card transactions to Accounts IQ and reconcile to the
bank statements ensuring all backup receipts and approvals are on
file.
* Prepare reconciliation packs for review by Finance Manager, CEO
and Chairman of the Board.
* Payroll Administration:
* Manage the mailboxes relating to employee payroll instructions and
queries for multiple Coolmine sites nationally ensuring timely
response to each request.
* Ensure the payroll hours\instructions for the bi-weekly payroll
are collated by the deadline every second Monday morning and sent to
our outsourced payroll provider in a timely manner.
* Ensure all new starters, movers and leavers are captured
accurately to the correct Cost Centre for each payroll
* Checking and approving the work of the outsourced payroll provider
for accuracy.
* Ensure any payroll adjustments are filed accurately and approvals
are in place.
* Accurate filing of all payroll reports for audit purposes.
* Complete the payroll journal for review by the Finance Manager.
Posting of same to Accounts IQ.
* Fundraising:
* In conjunction with the Fundraising Executive, count and prepare
lodgements of monies received from church collections\one-off
donations\corporate donations.
* Post Fundraising (standing orders\church collections\one-off
donations\corporate donations) to the Accounts IQ system and reconcile
the fundraising bank account.
* General Ledger:
* Reconcile monthly Income and Expenditure of assigned cost
centres\sites.
* Prepare monthly Income and Expenditure accounts for assigned
Coolmine locations for review by the Finance Manager (should be
comfortable with Accruals, Prepayments etc).
* Control Account and Deferred Income reconciliations for assigned
sites.
* Bank reconciliations (multi bank accounts).
* Support the Finance Manager in the monthly management accounts
process.
* Support the Finance Manager in implementing and promoting a strong
control environment across the organisation.
ADMINISTRATION AND RECEPTION
* Effectively implement work plans.
* Provide cover for the Ringwood Receptionist (in period of
absence), answering phones, opening gate, receipting goods etc.
* Keep records pertinent to the post and observe professional
standards ensuring confidentiality of records and security of same.
* Provide reports and statistics as requested.
* Participate in ongoing evaluation and in initiatives to improve
the quality of all aspects of the Finance Function.
* To carry out a range of routine clerical activities such as
sending out routine replies, photocopying, fax dissemination, typing
letters, reports and minutes of meetings and other such duties, when
requested by the management.
PERSON SPECIFICATION
COMPETENCIES
* Part-Qualified Accountant at finalist stage with a recognised
Accountancy body (ACA, ACCA, CIMA etc). Will also consider a strong
Accounts Technician.
* Experience using MS Excel (Intermediate), MS Word and Outlook.
* Demonstratable ability with the double-entry system for
bookkeeping (debits and credits, accruals, prepayments etc).
* Experience with standard online Accounting software (Accounts IQ
preferable)
* Experience setting up and maintaining both manual and computerised
filing systems.
* Proven analytical and numerical skills and attention to detail.
KNOWLEDGE & SKILLS
* Has excellent communication and listening skills.
* Enjoys working with people, is approachable, and demonstrates warm
and friendly mannerisms.
* Is clear and explicit about professional and personal boundaries.
* Clear written and verbal communication skills
* Have a ?can do? attitude and a positive solution focused
approach to problem solving and conflict resolution.
* Uses assertive behaviour, demonstrating dignity and respect for
self and others at all times.
* Is open to appropriate challenges and confrontation from clients
at the required time and place and is open to feedback and appraisal
from colleagues and management.
* Capacity to work effectively under pressure
* Committed to meeting the needs of excluded and marginalised
people.
APPLICATION PROCESS:
Interested candidates who meet the Person Specification requirements
should send their CV & cover letter to Justinah Bello, HR Manager at
**Apply on the website**. Please quote this application reference DU
? SFS**APPLY ON THE WEBSITE**.
The closing date for applications is **APPLY ON THE WEBSITE**NOON ON
**APPLY ON THE WEBSITE**TH APRIL **APPLY ON THE WEBSITE**.
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
